Paradeep Phosphates : Postal Ballot

PPL/POSTALBALLOT/2022	July 07, 2022
National Stock Exchange of	BSE Limited,
India Limited	Floor 25, Phiroze Jeejeebhoy Towers,
Exchange Plaza, C-1, Block G,	Dalal Street
Bandra Kurla Complex,	MUMBAI - 400 001
Bandra (E)
MUMBAI - 400 051
Dear Sir/Madam,
Company's Scrip Code in BSE	: 543530
Company's Symbol in NSE	: PARADEEP
ISIN	: INE088F01024

Sub: Postal Ballot Notice - Disclosure under Reg 30 of the SEBl (Listing Obligations and Disclosure Requirements) Regulations, 2015

Please find enclosed herewith a copy of Postal Ballot Notice pursuant to Regulation 30 of the SEBI (Listing Obligations & Disclosure Requirements) Regulations, 2015, which is being sent to the Members of the Company for seeking their approval by remote e-voting process ("e-voting") for below mentioned business:

• Appointment of Mr. Subhrakant Panda as an Independent Director

Pursuant to the provisions of Section 110 and other applicable provisions, if any, of the Companies Act, 2013 and rules made thereunder read with General Circulars No.14/2020 dated April 08, 2020, No. 17 /2020 dated April 13, 2020, No. 22/2020 dated June 15, 2020, No. 33/2020 dated September 28, 2020, No. 39/2020 dated December 31, 2020, No. 10/2021 dated June 23, 2021, No. 20/2021 dated December 08, 2021 and No. 3/2022 dated May 05, 2022 ("MCA Circulars") issued by Ministry of Corporate Affairs and SEBI (LODR) Regulations, 2015 (including any statutory modification(s) or re-enactment(s) thereof for the time being in force, and as amended from time to time), and pursuant to other applicable laws and regulations, if any, the Notice is being sent only by email to all its members who have registered their email addresses with the Company or depository(ies)/ depository participants/ Link Intime India Private Limited (STA) and whose names are recorded in the Register of Members/ Beneficial owners of the Company as on the Cut-off date i.e. June 24, 2022.

The members who have not yet registered their email ids, are hereby requested to register their email ids through respective Depository Participants (DPs).

The Company .has engaged the services of Link Intime India Private Limited (LIIPL) to provide e- voting facility to its members. The e-voting shall commence on July 09, 2022 at 10.00 A.M. (IST) and end on August 07, 2022 at 5.00 P.M. (IST). The e-voting facility shall be disabled by LIIPL thereafter. The voting rights of the members shall be in proportion to their share in the paid up equity share capital of the Company as on the Cut-off date i.e. June 24, 2022.

PARADEEP PHOSPHATES LIMITED

CIN No.: L24129OR1981PLC001020

Bayan Bhawan, Pandit J N Marg, Bhubaneswar - 751001

Tel: [phone] Fax: [phone]

www.paradeepphosphates.com

The resolutions, if passed by requisite majority, shall be deemed to have been passed on August 07, 2022 i.e. last day of the e- voting period.

The result of the e-voting by Postal Ballot will be announced on or before August 09, 2022 by 5.00.P.M. (IST)

The Postal ballot Notice is uploaded on the website of the Company at www.paradeepphosphates.com

Please take the above information on record.

Thanking you,

Yours faithfully,

Encl: As above

PARADEEP PHOSPHATES LIMITED

CIN No.: L24129OR1981PLC001020

Bayan Bhawan, Pandit J N Marg, Bhubaneswar - 751001

Tel: [phone] Fax: [phone]

www.paradeepphosphates.com

CIN: L24129OR1981PLC001020

Registered Office: 5th Floor, Orissa State Handloom Weavers'

Co-Operative Building, Pandit J N Marg, Bhubaneswar - 751 001

Tel: [phone], E-mail:[e-mail],

Website: www.paradeepphosphates.com

NOTICE OF POSTAL BALLOT

[Pursuant to Section 110 of the Companies Act, 2013, read with Companies (Management and

Administration) Rules, 2014]

To

The Members,

NOTICE is hereby given pursuant to Section 110 and other applicable provisions, if any, of the Companies Act, 2013 ("Act"), Rule 20 and Rule 22 of the Companies (Management and Administration) Rules, 2014 (including any amendment(s), statutory modifications or reenactment thereof for the time being in force), read with the General Circular No.14/2020 dated April 8, 2020, General Circular No. 17/2020 dated April 13, 2020, General Circular 22/2020 dated June 15, 2020 and General Circular No. 33/2020 dated September 28, 2020 General Circular 39/2020 dated December 31, 2020, General Circular 10/2021 dated June 23, 2021, General Circular 20/2021 dated December 08, 2021 and General Circular 3/2022 dated May 05, 2022 issued by the Ministry of Corporate Affairs ( "MCA Circulars"), and Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 ("SEBI Listing Regulations") (including any statutory modification(s) or re-enactment(s) thereof for the time being in force, and as amended from time to time), and pursuant to other applicable laws and regulations, if any, that the resolution appended below is proposed for the approval of the members through Postal Ballot by remote e-voting process ("e-voting")

SPECIAL BUSINESS:

1. Appointment of Mr. Subhrakant Panda as an Independent Director:

To consider and if thought fit, to pass with or without modification(s), the following resolution as an

Special Resolution;

RESOLVED THAT pursuant to the provisions of Sections 149,150,152 read with Schedule IV and all other applicable provisions of the Companies Act 2013 ("the Act") and the Companies (Appointment and Qualification of Directors) Rules 2014 (including any statutory modification(s) or re-enactment thereof for the time being in force), SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 and pursuant to the recommendation of the Nomination and Remuneration Committee and the Board of Directors, Mr. Subhrakant Panda, (DIN: 00171845 DOB: 05/01/1971), in respect of whom the Company has received a notice in writing from a member under section 160 of the Act, proposing his candidature for appointment as Director, be and is hereby appointed as Independent Director for a term of three (3) years from January 31, 2022 up to January 30, 2025 , not be liable to retire by rotation.

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RESOVLED FURTHER THAT the Board of Directors of the Company be and is hereby authorized to do all acts, deeds, things and matters and to take all such steps as may be necessary, proper or expedient to give effect to this resolution.

	By Order of the Board of Directors
Date: May 28, 2022	Sachin Patil
Registered Office: 5th Floor, OSHWC Building,	Company Secretary
Pandit J N Marg, Bhubaneswar - 751 001	A31286
NOTES:

1. The related Explanatory Statement pursuant to Section 102 of the Companies Act, 2013 ("Act") is annexed hereto along with the additional information in respect of the Director seeking appointment.
2. In line with the MCA Circulars, the Postal Ballot Notice is being sent only by email to those shareholders who have registered their e-mail addresses with the Company or Depository Participant / Depository / Link Intime India Private Limited, the Company's Registrar & Transfer Agent (RTA) and whose names appear on the Register of Members / List of Beneficial Owners as received from the National Securities Depository Limited (NSDL) and Central Depository Services (India) Limited (CDSL) as on the closure of business hours on June 24, 2022. In compliance with the requirements of the MCA Circulars, hard copies of Postal Ballot Notice along with Postal Ballot Forms and pre-paid business envelope will not be sent to the members for this Postal Ballot and the shareholders are requested to carefully read the instructions indicated in this Notice and communicate their assent (for) or dissent (against) through e-voting only.
3. The Postal Ballot Notice is placed on the website of the Company at www.paradeepphosphates.comand on the website of the stock exchanges at www.bseindia.comand www.nseindia.com.and on the website of Link Intime India Private Limited (LIIPL), the agency engaged by the Company for providing the facility of Remote e-voting to the Members of the Company at https://instavote.linkintime.co.in.
4. Voting rights shall be reckoned on the paid-up value of shares registered in the name of the Members as on cut-off date i.e. June 24, 2022. The person who is not a member as on cut-off date should treat this notice for information purpose only.

5. The resolutions, if passed by requisite majority, shall be deemed to have been passed on August 7, 2022, i.e. last day specified for receipt of votes through e-voting process.

1. Members who have not yet registered their email ids, are hereby requested to register their email ids through respective Depository Participants (DPs)
2. A Member cannot exercise his/her vote by proxy on Postal Ballot (e-voting).
3. In compliance with Sections 108 and 110 of the Act and the rules made there under, the MCA Circulars and Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements)

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Regulations, 2015, the Company has provided the facility to the shareholders to exercise their votes electronically and vote on the resolutions through the e-voting service facility arranged by Link Intime India Private Limited. The instructions for e-voting are provided as part of this Postal Ballot Notice.

9. Mr. Shivaram Bhat, Practicing Company Secretary (Membership No. FCS 10454) has been appointed by the Board of Directors of the Company as Scrutinizer for conducting the Postal Ballot process in a fair and transparent manner.

1. The Scrutinizer shall submit his report to the Chairman of the Company, or any other Director or Company Secretary of the Company upon completion of scrutiny of the votes cast through e- voting. The result of the voting by Postal Ballot will be announced on or before August 09, 2022, by 5.00 P.M.(IST) at the Registered Office of the Company and the same shall be displayed on the Notice Board at the Registered Office and on the website of the Company at www.paradeepphosphates.comand will also be communicated to the Stock Exchanges.
2. All the material documents referred to in the Postal Ballot Notice and Explanatory Statement will be available for inspection by the Members at the registered office of the Company on all working

days, (i.e. Monday to Friday) between 10.00 A.M. (IST) to 1.00 P.M. (IST) from the date of dispatch of the Notice up to the last date of e-voting i.e. from July 7, 2022 to August 7, 2022.

Remote e-Voting Instructions for shareholders:

The voting period begins on July 09, 2022 at 10:00 AM (IST) and ends on August 07, 2022 at 5:00 PM (IST). During this period shareholders' of the Company, holding shares in dematerialized form, as on the cut-off date (record date) of June 24, 2022 may cast their vote electronically. The e-voting module shall be disabled by LIIPL for voting thereafter.

As per the SEBI circular dated December 9, 2020, individual shareholders holding securities in demat mode can register directly with the depository or will have the option of accessing various ESP portals directly from their demat accounts.

Login method for Individual shareholders holding securities in demat mode is given below:

1. Individual Shareholders holding securities in demat mode with NSDL

1. Existing IDeAS user can visit the e-Services website of NSDL viz... https://eservices.nsdl.comeither on a personal computer or on a mobile. On the e-Services home page click on the "Beneficial Owner" icon under "Login"" which is available under 'IDeAS' section, this will prompt you to enter your existing User ID and Password. After successful authentication, you will be able to see e-Voting services under Value added services. Click on "Access to e-Voting" under e-Voting services and you will be able to see e-Voting page. Click on company name or e-Voting service provider name i.e. LINKINTIME and you will be re-directed to "InstaVote" website for casting your vote during the remote e-Voting period.

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