ENGRO FERTILIZERS LIMITED March 19, 2024
The General Manager
Pakistan Stock Exchange Limited
Stock Exchange Building
Stock Exchange Road
Karachi.
PUBLICATION OF POSTAL BALLOT AND PROVISION OF ELECTRONIC VOTING
.
Dear Sir/Madam,
We refer to the notice of Annual General Meeting of Engro Fertilizers Limited (the "Company") posted on March 5, 2024.
Please find enclosed a copy of the ballot paper, as required under Regulation 8 of the Companies (Postal) Ballot Regulations, 2018, published today nationwide in two newspapers, namely "Business Recorder" (English) and "Nawa-i-Waqt" (Urdu) for information of the shareholders.
Further, in compliance with Regulation 4 of the Companies (Postal) Ballot Regulations, 2018, the electronic voting facility will be available to eligible members of the Company in line with applicable law.
You may please inform the TRE Certificate Holders of the Exchange accordingly.
Yours faithfully,
For and on behalf of
Engro Fertilizers Limited
Encls: as above.
-
Director/HOD,
Surveillance, Supervision and Enforcement Department, Securities and Exchange Commission of Pakistan, NIC Building, 63 Jinnah Avenue,
Blue Area, Islamabad
37 cm x 14.6cm (4 Column)
Engro Fertilizers Limited
Registered Office Address: 6th Floor, The Harbour Front Building,
HC-3, Marine Drive, Block 4, Clifton, Karachi
Contact: +9221-111-211-211
www.engrofertilizers.com
Ballot paper for voting through post for poll to be held at the Annual General Meeting of Engro Fertilizers Limited being held on Tuesday, March 26, 2024 at 2:30 p.m. at Karachi School of Business and Leadership (KSBL) situated at National Stadium Road, Opp. Liaquat National Hospital, Karachi - 74800 and through video conferencing.
Contact Details of Chairman, where ballot paper may be sent:
Business Address: The Chairman, Engro Fertilizers Limited, 6th Floor, The Harbour Front Building, HC-3, Marine Drive, Block 4, Clifton, Karachi
Attention: Company Secretary
Designated email address: agm.efert@engro.com
Name of shareholder/joint shareholders
Registered address of shareholder
Number of shares held
Folio number/Participant or Investor Account number
CNIC number (copy to be attached)
Additional information and enclosures (In case of representative of body corporate, corporation and Federal Government)
I/we hereby exercise my/our vote in respect of the following agenda through postal ballot by conveying my/our assent or dissent to the following resolution by placing tick (√) mark in the appropriate box below:
Nature and Description of | No. of ordinary | I/We assent to the | I/We dissent to the | ||||||
S.No. | shares for which | Ordinary Resolution | Ordinary Resolution | ||||||
Ordinary Resolution | |||||||||
votes casted | (FOR) | (AGAINST) | |||||||
1. | Agenda No. 4: To approve the circulation of the | ||||||||
Annual Report (including the audited financial | |||||||||
statements, auditor's report, directors' report, | |||||||||
chairman's review report, notice of shareholders' | |||||||||
meeting) to the Members of the Company through | |||||||||
weblink and QR enabled code, in accordance | |||||||||
with Section 223(6) of the Act, read with S.R.O. | |||||||||
389(I)/2023 dated March 21, 2023. | |||||||||
"RESOLVED THAT Engro Fertilizers Limited (the | |||||||||
"Company") be and is hereby authorized to | |||||||||
circulate its annual report, including annual | |||||||||
audited financial statements, auditor's report, | |||||||||
directors' report, chairman's review report, notice | |||||||||
of shareholders' meeting and other reports | |||||||||
contained therein to the Members of the Company | |||||||||
through weblink and QR enabled code." | |||||||||
Nature and Description of | No. of ordinary | I/We assent to the | I/We dissent to the | ||||||
S.No. | shares for which | Special Resolution | Special Resolution | ||||||
Special Resolution(s) | |||||||||
votes casted | (FOR) | (AGAINST) | |||||||
2. | Agenda No. 5: To consider and if deemed fit, to | ||||||||
pass with or without modification(s), addition(s) or | |||||||||
deletion(s), the following Special Resolution(s) | |||||||||
under Section 199 of the Act, read with the | |||||||||
Companies (Investment in Associated Companies | |||||||||
or Associated Undertakings) Regulations, 2017 | |||||||||
(as may be amended), as recommended by the | |||||||||
Board of Directors of the Company: | |||||||||
"RESOLVED THAT, approval of the members of | |||||||||
Engro Fertilizers Limited (the "Company") is | |||||||||
hereby accorded by way of special resolution (in | |||||||||
accordance with Section 199 of the Companies | |||||||||
Act, 2017 read with Companies (Investment in | |||||||||
Associated | Companies | or | Associated | ||||||
Undertakings) Regulations, 2017) for the following | |||||||||
acts by the Company: | |||||||||
Approval for the Company to extend to its | |||||||||
associated company, Engro Polymer & Chemicals | |||||||||
Limited, an intercompany loan in the aggregate | |||||||||
amount of up to PKR Five billion (PKR | |||||||||
5,000,000,000) comprising of, inter alia, loans, | |||||||||
advances and/or security in any form (including | |||||||||
without | limitation | guarantees, | government | ||||||
securities, cash, listed/unlisted securities, etc.) on | |||||||||
an arm's length basis, in the form of a revolving | |||||||||
line of credit valid for a period of one year from the | |||||||||
date of the special resolution, which may be | |||||||||
renewed by the Company for up to four | |||||||||
consecutive periods of one year each; | |||||||||
FURTHER RESOLVED THAT, the Chief Executive | |||||||||
Officer, Chief Financial Officer and/or Company | |||||||||
Secretary of the Company be and are hereby | |||||||||
authorized, any two jointly, to do all acts, deeds | |||||||||
and things, take any and all necessary steps, to | |||||||||
fulfill the legal, corporate and procedural | |||||||||
formalities | and | file | all | necessary | |||||
documents/returns as deemed necessary on this | |||||||||
behalf and the matters ancillary thereto to fully | |||||||||
achieve the object of the aforesaid resolutions." | |||||||||
Signature of Shareholder(s)/Proxy Holder/Authorized Signatory
Place:
Date:
NOTES:
- Duly filled postal ballot should be sent to Chairman at above-mentioned postal or email address.
- A Copy of the CNIC should be enclosed with the postal ballot form.
- Postal ballot forms should reach Chairman of the meeting on or before Monday, March 25, 2024 uptill 3:00 p.m. Any postal ballot received after this date and time will not be considered for voting.
- The signature on postal ballot should match the signature on CNIC.
- Incomplete, unsigned, incorrect, defaced, torn, mutilated, over written ballot paper will be rejected.
- Ballot paper has also been placed on the website of the Company at www.engrofertilizers.com.Members and Shareholders may download the ballot paper from the website or use the original/photocopy published in the newspaper.
- M/s. A. F. Ferguson & Co. is appointed as Scrutinizer under Regulation 11(1) (b) of Companies (Postal Ballot) Regulations, 2018 for Agenda No. 5 of the AGM Notice.
M/s. A. F. Ferguson & Co. is the statutory auditor of Engro Fertilizers Limited and has necessary knowledge and experience to independently scrutinize the voting process.
39 cm x 14.6cm (4 Column) |
Engro Fertilizers Limited |
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Disclaimer
Engro Fertilizers Ltd. published this content on 19 March 2024 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 19 March 2024 07:14:07 UTC.
