RUBIS : Combined shareholder's meeting of December 9, 2020 - Amendments to the ways of participating in the shareholders' meeting - Change to a meeting behind closed doors

 
 RUBIS 
RUBIS: Combined shareholder's meeting of December 9, 2020 - Amendments to 
the ways of participating in the shareholders' meeting - Change to a meeting 
behind closed doors 
 
03-Dec-2020 / 19:00 CET/CEST 
Dissemination of a French Regulatory News, transmitted by EQS Group. 
The issuer is solely responsible for the content of this announcement. 
 
            Paris, December 3, 2020, 7:00 pm 
 
      Rubis' shareholders are advised that, in view of the prevailing health 
         context and measures restricting gatherings, and in accordance with 
         Ordinance No. 2020-1497 of December 2, 2020 extending and modifying 
         Ordinance No. 2020-321 of March 25, 2020 authorizing the holding of 
   Shareholders' Meetings without shareholders and other persons entitled to 
attend being present, the December 9, 2020 Combined Shareholders' Meeting of 
Rubis, initially convened at the Salons Hoche - 9 avenue Hoche - 75008 Paris 
   - France, will be exceptionally held behind closed doors at the company's 
             registered office, 46 rue Boissière - 75116 Paris - France. 
 
           Consequently, it will not be possible to attend physically to the 
            Shareholders' Meeting and no admission card will be issued. 
 
The Shareholders' Meeting will be broadcasted live at 2.00 p.m. (Paris time) 
   on Wednesday December 9, 2020, then, available on replay on the Company's 
      website (www.rubis.fr), without the possibility to ask questions or to 
            submit draft amendments or new resolutions during the meeting. 
 
          In accordance with Ordinance No. 2020-321 of March 25, 2020, whose 
    provisions have been extended and modified by Ordinance No. 2020-1497 of 
  December 2, 2020 and provisions of the French Commercial Code, formalities 
 for participating in the Shareholders' Meeting and shareholders' rights are 
            described below. 
 
  Each shareholder, regardless of the number of shares held, may participate 
in the Shareholders' Meeting by voting by mail (postal voting form.pdf [1]), 
            electronically via the VOTACCESS secure voting platform 
(https://www.nomi.olisnet.com [2]), by granting a proxy to any individual or 
 legal entity of their choice, or by granting a proxy to the Chairman of the 
 Shareholders' Meeting. You are reminded that holders of preferred shares do 
            not have the right to vote at the Meeting. 
 
prior formalities for Participating in the shareholders' MEETING 
 
    In accordance with Article R. 225-85 of the French Commercial Code, each 
 shareholder must demonstrate the registration of its securities in its name 
  or in the name of the intermediary registered on this shareholder's behalf 
        (pursuant to the seventh paragraph of Article L. 228-1 of the French 
     Commercial Code) by the second business day preceding the Meeting, i.e. 
            Monday, December 7, 2020 at midnight (00:00 hours) (Paris time). 
 
            Thus: 
 
  · holders of registered shares (pure or administered) must have their 
  shares registered, at that date with Caceis Corporate Trust - Service 
  Assemblées - 14 rue Rouget-de-Lisle - 92862 Issy-les-Moulineaux Cedex 09 - 
  France, which manages Rubis securities; 
 
  · holders of bearer shares must, at that date, provide proof of 
  registration of their shares with their financial intermediary, by means 
  of a shareholder certificate issued by their intermediary, where 
  appropriate by electronic means as per Article R. 225-61 of the French 
  Commercial Code, and attached to the voting or proxy form made out in the 
  name of the shareholder or on behalf of the shareholder represented by the 
  registered intermediary. 
 
            WAYS OF PARTICIPATING IN THE SHAREHOLDERS' MEETING 
 
 Considering that the meeting will be held behind closed doors, shareholders 
 and persons entitled to attend will not be physically present. Shareholders 
  are consequently encouraged to vote remotely by mail or by Internet on the 
            VOTACCESS secure voting plateform. 
 
Vote by mail or by proxy 
 
1) Vote or grant a proxy via the Internet (recommended) 
 
   Shareholders may transmit their voting instructions, or grant or cancel a 
   proxy to the Chairman of the Shareholders' Meeting or to any other person 
   authorized (to vote by mail) via the Internet, prior to the Shareholders' 
     Meeting, on the VOTACESS website dedicated to the Shareholders' Meeting 
            under the conditions described below: 
 
  · for shareholders holding their registered shares (pure or administered): 
  registered shareholders can access the Votaccess website via the Olis 
  Actionnaire website at https://www.nomi.olisnet.com [2]: 
 
  · pure registered shareholders (actionnaires au nominatif pur) can log on 
  to the Olis Actionnaire website using their usual access codes. Their 
  login ID is indicated on the postal voting form, 
 
  · holders of administered registered shares (actionnaires au nominative 
  administré) may log on to the Olis Actionnaire website using the Internet 
  connection identifier indicated on the voting form. 
 
   After connecting to the Olis Actionnaire website, registered shareholders 
  should follow the instructions given on the screen to access the VOTACCESS 
            website and vote or appoint or cancel a proxy. 
 
  · for bearer shareholders: it is the bearer shareholder's responsibility 
  to find out whether or not his or her account-keeping institution is 
  connected to the VOTACCESS website and, if so, to read the terms and 
  conditions of use of the VOTACCESS website. 
 
        If the shareholder's account-keeping institution is connected to the 
    VOTACCESS website, the shareholder should identify him or herself on the 
 account-keeping institution's Internet portal using his or her usual access 
   codes. He or she must then follow the instructions given on the screen to 
     access the VOTACCESS website and vote or grant or cancel a proxy. It is 
   specified that only bearer shareholders whose account-keeping institution 
 has joined the VOTACCESS website will be able to vote (or grant or cancel a 
            proxy) online. 
 
    If the shareholder's account-keeping institution is not connected to the 
     VOTACCESS website, notification of the appointment or cancellation of a 
        proxy may nevertheless be made electronically in accordance with the 
provisions of Article R. 225-79 of the French Commercial Code, by sending an 
            email to the following email address: 
    [e-mail]. The email must include as an 
           attachment a scanned copy of the proxy voting form specifying the 
shareholder's surname, first name, address and full bank references, as well 
     as the name, first name and address of the proxy appointed or canceled, 
          together with the shareholder certificate issued by the authorized 
            intermediary. 
 
   To be taken into account by the Company, appointments or cancellations of 
 proxies sent by email must be received no later than 3:00 p.m. (Paris time) 
           the day before the Meeting. Only notifications of appointments or 
  cancellations of proxies may be sent to the email address specified above; 
         no other requests or notifications concerning other matters will be 
            considered and/or processed. 
 
   Access to the VOTACCESS platform has been open since Monday, November 23, 
  2020, and will close the day before the Meeting, i.e. Tuesday, December 8, 
            2020 at 3:00 p.m. (Paris time). 
 
Shareholders are advised not to wait until the last few days to connect to 
the VOTACCESS platform to vote in order to avoid its potential saturation. 
 
  2) Vote by email or by proxy using the mail service 
 
Shareholders may vote by mail using the standard postal or proxy voting form 
    attached to the Notice of Meeting. They can obtain the standard form for 
            voting by mail or by proxy: 
 
  · if their securities are registered: from Caceis Corporate Trust - 
  Service Assemblées - 14 rue Rouget-de-Lisle - 92862 Issy-les-Moulineaux 
  Cedex 09 - France; 
 
  · if their shares are in bearer form: from their financial intermediary 
  (no later than six days before the date of the Meeting), who will return 
  it directly to Caceis Corporate Trust together with a shareholder 
  certificate. 
 
    In view of the health context, shareholders can also obtain the standard 
postal voting/proxy form on the Company's website under the following link : 
      postal voting form.pdf [1]. Holders of bearer shares will still need a 
            shareholder certificate. 
 
            Shareholders can also be represented by: 
 
  · granting a proxy to the Chairman of the Meeting, using the standard 
  postal or proxy voting form attached to the Notice of Meeting, by sending 
  a proxy to the Company without specifying the proxy holder. The Company 
  will, in the name of the shareholder, and in accordance with the law, only 
  vote in favor of those resolutions presented or approved by the Board of 
  Management; 
 
  · granting a proxy to any individual or legal entity of their choice (to 
  vote by mail). 
 
         The standard postal or proxy voting form must be received by Caceis 
       Corporate Trust, at the aforementioned address, no later than Sunday, 
         December 6, 2020 (Article R. 225-77 of the French Commercial Code). 
 
However, notification of the appointment or cancellation of a proxy may also 
            be made by email to the following address: 
          [e-mail], in accordance with the 
  provisions of Article R. 225-79 of the French Commercial Code,. For bearer 
        shareholders, this notification must be accompanied by a shareholder 
 certificate and proof of identity. A representative may be discharged using 
      the same procedure as for appointment. To be taken into account by the 
     Company, appointments or cancellations of proxies sent by email must be 

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