to obtain information cannot be carried out effectively unless the deposit certificate is received by the Company in a timely manner. Shareholders are requested to contact their depositary bank and arrange for the issuance and transmission of a deposit certificate. The record date has no effect on the saleability of the shares and has no bearing on dividend rights. Deposit certificate pursuant to Section 10a AktG The deposit certificate is to be issued by the credit institution maintaining the custody account which is based in a member state of the European Economic Area or in a full member state of the OECD and must contain the following information (Section 10a Para. 2 AktG): * Information on the issuer: name/company and address or code commonly used in business transactions between banks (SWIFT code), * Information on the shareholder: name/company, address, date of birth for natural persons, if applicable register and registration number for legal persons, * Securities custody account number or another designation, * Information on the shares: number of shares held by the shareholder, ISIN AT0000APOST4 (securities identification number commonly used internationally) and the * Date or period of time to which the deposit certificate refers to. The deposit certificate as evidence of the shareholding and as the basis for participating at the Annual General Meeting must refer to the end of the record date of 5 April 2021 (12:00 midnight, CEST). The deposit certificate will be accepted in German or in English. V. ABSENTEE VOTING Every shareholder is entitled to take part in the upcoming Annual General Meeting on the basis of voting by mail, pursuant to Section 19 of the Articles of Association and Section 127 AktG. The submission of votes must be done in written form by using the form (ballot) made available by the Company for this purpose. The documents required for absentee voting (ballot form, revocation form, instruction sheet, return envelope) will be sent upon request. Please request these materials from the Investor Relations Department by calling +43 (0) 57767 - 30400 at the following times: Monday-Thursday 9 a.m. - 4 p.m. and Friday 9 a.m. - 1 p.m. The texts of the form and the instruction sheet will also be available for downloading on the Company's Website at post.at/ir [http://www.post.at/ir] no later than 25 March 2021 under the menu item "Annual General Meeting". In any case, the shareholder must include the following information on the ballot form: name (corporate name) and place of residence (headquarters) of the shareholder and the number of shares. Ballots are only considered to be valid if signed by the shareholder. The filled-out form (ballot) with the original signature of the shareholder must be received no later than 12 April 2021 by the notary public Mr. Rupert Brix at his postal address P.O. Box 19, 8230 Hartberg, Austria. Mr. Brix is serving as the authorised recipient of ballots on behalf of Österreichische Post Aktiengesellschaft for purposes of absentee voting by mail. It is expressly pointed out that the pre-requisite for being entitled to voting by mail is limited to shareholders who are in possession of shares on the record date, and supply proof of such to the Company, i.e. the Company has received a deposit certificate pursuant to Section 10a AktG no later than 12 April 2021 at one of the aforementioned addresses. Shareholders who want to take part in the Annual General Meeting by using the opportunity of absentee voting by mail must ensure the timely issuance and transmission of a deposit certificate pursuant to Section 10a AktG as described above. Shareholders should note that the votes submitted per absentee ballot by mail are to be considered as invalid if the content of the respective resolution voted upon by the Annual General Meeting is different than the content stipulated on the absentee ballot form. If necessary, the Company will make a new form (ballot) available on the Website of the Company at post.at/ir [http://www.post.at/ir] for downloading under the menu item "Annual General Meeting" in cases in which the Company receives admissible motions from shareholders involving additions to the agenda pursuant to Section 109 AktG no later than 25 March 2021 and/or admissible motions involving resolutions pertaining to items on the agenda pursuant to Section 110 AktG by no later than 6 April 2021. A ballot submitted by mail can be revoked using the form (revocation) placed on the Website by the Company for this purpose. The revocation is to be considered as legally valid if it is received by the notary public Mr. Rupert Brix by fax at +43 (0) 512 46 11 - 28 no later than the end of day on 14 April 2021. A shareholder whose participation in voting takes the form of absentee voting by mail is entitled to use the ballot to declare on a precautionary basis his objection to the resolution to be considered at the Annual General Meeting. If a shareholder has granted authorisation to a special proxy holder pursuant to Section 3 Para. 4 COVID-19 Ordinance in line with the stipulations contained in this Invitation to the Annual General Meeting and this shareholder has already cast his votes within the context of absentee voting, the special proxy can only exercise the voting right and the right to raise objections at the Annual General Meeting if the shareholder has rescinded his votes in a timely manner, i.e. no later than 14 April 2021 as described above. Otherwise, the special proxy can only propose motions at the virtual Annual General Meeting pursuant to Section 3 Para. 4 COVID-19 Ordinance. It is expressly pointed out that the right to obtain information pursuant to Section 118 AktG during the Annual General Meeting can also be exercised by the shareholders themselves by conveying questions per e-mail directly to the Company when the shareholder has already cast his or her votes per absentee voting. VI. AUTHORISATION TO A SPECIAL PROXY HOLDER AND THE PROCEDURE TO BE FOLLOWED Every shareholder entitled to participate in the virtual Annual General Meeting in accordance with the COVID-19 Act and the COVID-19 Ordinance and who has provided sufficient proof to the Company as described in point IV of this invitation has the right to appoint and authorise a special proxy. Proposing a motion, submitting votes and raising objections at the virtual Annual General Meeting of Österreichische Post Aktiengesellschaft on 15 April 2021 can only be exercised via one of the special proxies pursuant to Section 3 Para. 4 COVID-19 Ordinance. The following persons who are suitably qualified and are independent of the Company have been proposed: (i) Mag. Ewald Oberhammer, Attorney-at-Law c/o Oberhammer Rechtsanwälte GmbH Karlsplatz 3/1, 1010 Vienna oberhammer.post@hauptversammlung.at (ii) Dr. Wolfgang Renner, Attorney-at-Law c/o Renner Wildner Bauer Rechtsanwälte Gonzagagasse 11, 1010 Vienna renner.post@hauptversammlung.at (iii) Dr. Michael Knap c/o Austrian Shareholder Association, IVA Feldmühlgasse 22, 1130 Vienna knap.post@hauptversammlung.at (iv) MMag. Thomas Niss, MBA c/o Coown Technologies GmbH, Own360 Gußhausstraße 3/2, 1040 Vienna niss.post@hauptversammlung.at Every shareholder can select one of the four above-mentioned individuals to serve as his or her special proxy and confer proxy authorisation on this special proxy. In order to grant authorisation to the special proxies, a separate proxy authorisation form can be downloaded on the Website of the Company at post.at/ir [http://www.post.at/ir]. It is expressly requested to use only this proxy authorisation form. The rules contained in the Information on Participation for conferring authorisation on proxies, the stipulated means of conveying authorisation and relevant deadlines must be complied with. The possibility to personally confer proxy authorisation at the location of the Annual General Meeting is expressly excluded. VII. NOTES ON THE RIGHTS OF SHAREHOLDERS PURSUANT TO SECTIONS 109, 110, 118 AND 119 AKTG 1. Additions to the agenda submitted by shareholders pursuant to Section 109 AktG Shareholders whose total shareholding equals at least 5% of the Company's share capital may request in writing that additional items be put on the agenda of this Annual General Meeting, and that these be made public, provided that these shareholders held the shares for at least three months prior to making the request. In addition, such a request shall only be considered if it is received by the Company in written form by post or courier no later than 25 March 2021 (12:00 midnight, CEST) exclusively at the address Österreichische Post Aktiengesellschaft, Attn: Investor Relations, Rochusplatz 1, 1030 Vienna. Or as an alternative, the request can be transmitted by e-mail, with a qualified electronic signature, to the e-mail address investor@post.at [investor@post.at] or by SWIFT to the address GIBAATWGGMS. "In written form" means that it contains the personal signature or corporate signature of every applicant or, if sent by e-mail, the qualified electronic signature, or if conveyed via SWIFT, the Message Type MT598 or MT599, in which case ISIN AT0000APOST4 must be included in the text. Each request for an additional item to be put on the agenda must include the proposed resolution and a statement explaining the reasons for such a proposal. The proposed agenda item and resolution, but not the statement explaining the reasons for this resolution, are also required to be submitted in German in any case. The deposit certificate in accordance with Article 10a AktG shall suffice as proof of shareholder status as the basis for exercising this shareholder right. This confirmation must confirm that the shareholder requesting an addition to the agenda has been a holder of the shares for at least three months prior to submitting such a request. In addition, the deposit certificate must
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March 17, 2021 04:58 ET (08:58 GMT)